Tuition & Financial Policy

• Application fee: $50
• Graduation fee: $175
• Transcript Fee (second-replacements) $15.00
• Diploma Replacement Fee $25.00
• Textbooks NOT included
• No refund will be made for registration or examination fees
• No refund will be made after the fourth week

• 120 Hours @ $100.00 Per Credit Hour
• $ 300.00 per Course

• 60 Hours @ $100.00 per Credit Hour (With an Associate’s Degree)
• $ 300.00 per Course

• 60 Hours @ $100.00 per Credit Hour (With an Associate’s Degree)
• $ 300.00 per Course

• 36 Hours @ $125.00 per Credit Hour (With a Bachelor’s Degree)
• $ 375.00 per Course

• 36 Hours @ $125.00 per Credit Hour (With a Bachelor’s Degree)
• $ 375.00 per Course

• 36 Hours @ $125.00 per Credit Hour (With a Bachelor’s Degree)
• $ 375.00 per Course

• 36 Hours @ $150.00 per Credit Hour (With a Master’s Degree)

• 36 Hours @ $150.00 per Credit Hour (With a Master’s Degree)

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 Payment is due: 

• On the due date specified for the term
• Or at the time of registration if you registered after the published due date.
• ExCEL Bible Institute does not mail paper bills. All billing is done via e-mail. Payment is due on the deadline.

• Prior to first class                                              100%
• Withdrawal during the first week            90%
• Withdrawal during the second week      75%
• Withdrawal during the third week           50%
• Withdrawal during the fourth week         25%

Students are responsible for debts resulting from registration for courses. Registrations will not be canceled for non-payment of tuition or non-attendance. Therefore, failure to pay for courses or attend courses will not release students from the responsibility for these charges. Students may contact Customer Relations (800-373-4403) or via email at info@ebi.org) for assistance.

 Student Financial Holds

Financial debts with Accounts Receivable, parking fines, and library holds must be fully satisfied in order to register. Holds will not be lifted in order to permit pre-registration. Students are permitted to drop courses during refund periods to decrease debt to the Institution by manual request only. Online/Web options do not recognize drops when holds are placed. Contact the Office of the Registrar for assistance.

ExCEL Bible Institute (EBI) will not allow a student to register, incur additional charges or add a course, issue a degree, release a transcript of grades or a grade report, honor requests for enrollment verifications or other certifications, permit deferred payment arrangements, or allow access to other student services until all debts are paid in full.

Holds are removed upon system update every four hours. Student’s may access records and register the day after payment is made. Contact EBI’s Financial office to pay charges resulting in student account holds.

 Cash, Checks or Money Orders

Cash

Cash payments must be made in person in the Cashiers’ Office. Service hours are Monday through Friday, 8:00 am to 4:30 pm. We encourage students to not bring large sums of cash onto the campus, as large cash payments are not recommended. Rather, EBI offers other convenient payment options.

Please Note: Anytime EBI receives payments in cash, money orders, travelers’ checks, or cashier’s checks totaling $10,000 or less in one or more related reportable transactions, the IRS requires the Institute to file Form 8300. This form must be filed within 15 days of reaching payments totaling over $10,000 and must also identify the individual making the cash payment. Reportable transactions include payment of services such as tuition, fees, and other related educational costs. Any individual making a cash payment of $10,000 or less will be required to complete a Cash Intake Form upon making the payment. If the individual refuses to complete the form, the cash payment cannot be accepted.

Checks and Money Orders

Please make checks or money orders payable to “ExCEL Bible Institute” and include the student’s identification number on the check. Students paying by check or money order are encouraged to pay by mail. Returned checks and charges are subject to a returned check fee. Please allow 7 business days for mail payments to be posted.

Please mail check or money order payments to the following address:

Office of Finance

ExCEL Bible Institute

1421 W. Pembroke Ave.

Hampton, VA 23661

*Do not send address changes to this address.

*Do not send scholarship checks to this address.

For out-of-country checks, please make checks payable in US dollars only.

Address changes should be directed to the Office of the Registrar.

Students can pay via WEB Check (from checking accounts only).

Web Checks

NOTE – When using the Web Check process, please ensure that you enter all checking account information accurately. There is a $50 administrative charge for all checks and charges returned unpaid by the bank for any reason. If the check or charge is returned unpaid for any reason, a financial hold is placed on the student’s account. The student will need to repay the check or charge along with the $50 administrative fee with certified funds such as cash, cashier’s check, and/or a money order. Failure to do so will result in additional penalties. If repayment of a returned check is made with another check, there is a 10 business day wait before the hold will be removed from the student’s account.

After three(3) returned checks per student, payment MUST be made via a cashier’s check, a money order, an in-person cash payment, or with a credit card online. If paying with a credit card online, there is a non-refundable transaction fee of 2.85% or $3.00, whichever is greater, for each transaction.

WARNING: Students may not use Credit Card Convenience Checks or savings accounts to make payments via ExCEL Bible Institute’s Web Check payment process. Convenience checks and savings accounts are not recognized by automated banking systems. Since the bank cannot locate a specific account associated with a convenience check or a savings account, a student might not be aware of the outstanding amount until contacted by a collection agency.

Payment may be made via: the Web Check process (if using a checking account ONLY), a cashier’s check, a money order, an in-person cash payment, or via a credit card. It is important to note that if paying with a credit card online, there is a non-refundable transaction fee of 2.85% or $3.00, whichever is greater, for each transaction.

 Credit Cards

ExCEL Bible institute’s Cashiers Office does accept credit card payments at the window..

EBI accepts VISA, MasterCard, Discover and American Express credit cards for student tuition and fees.

Students who pay using a credit card will be charged a 2.85% convenience fee effective May 1, 2018 (or $3.00, whichever is greater).

 Payment Plans

ExCEL Bible Institute offers a payment plan, administered by the Office of Finance. The payment plan is currently not available to students taking non-credit classes. Payment plans must be established each term by the published tuition deadline. Either students or Authorized Users may establish the payment plan, but the student remains responsible for ensuring the account remains current. After signing up for the payment plan, students will continue receiving a comprehensive billing statement of all remaining charges. Please note that the payment plan may not be revoked once established.

When setting up the payment plan, charges for each semester are divided into 4 equal payments with a $40 non-refundable set-up fee. The $40 non-refundable set-up fee must be paid at the same time the payment plan is established online.

The monthly e-bill will show a comprehensive statement of all charges due. Payments not received by the due date are considered late and your account may be placed on hold, and receive a late fee.

Payment plans can be established for current semester charges only. Students will not be able to establish a payment plan if there is a past due balance from a previous term or if there is a financial hold on the student account. All past due balances must be paid prior to enrolling in the payment plan.

Mandatory semester charges will roll into the payment plan.

Payment Plans must be set up online. Paper enrollment forms will not be accepted. Please do not mail payment for the $40 enrollment fee to the Office of Finance.

Print a copy of your agreement for your records. Once the payment plan is established, the student or authorized user will receive an automatically-generated e-mail which will contain the due date for each installment.

Once established, the payment plan may not be revoked.

This is an adjustable plan, meaning the plan automatically recalculates remaining installments when there are changes to charges or credits posted on a student’s account. If a student drops/adds a course, the credit or additional cost will be divided equally among the installments that are not yet due.

Students will continue to receive a comprehensive billing statement each month for total charges with the original tuition deadline as the due date.

The comprehensive billing statement may not provide payment plan installment due dates or amounts.

If any installment payment, or portion thereof, becomes past due, the student will be removed from the payment plan. The full balance will then be accelerated, which means the entire amount will be due and payable immediately. Late fees will also be assessed on the next billing cycle.

 Third Party Payments

ExCEL Bible Institute accepts company checks or purchase orders as payment, or we can bill your employer for your total charges with the appropriate authorization. Unfortunately, we are unable to bill employers who reimburse employees based on the course outcome or the grade received.

An employer, a military unit, a service organization, or a state agency agreeing to pay tuition and fees on your behalf and request that ExCEL Bible Institute bill them for these debts. Scholarships are not considered for third party billing. Employee reimbursement programs are not eligible.

Examples: Military Tuition Assistance (TA), Commonwealth Vocational Rehabilitation, public school systems, Navy College, AMIDEAST, Embassy of Botswana, Ford UAW, Greater Peninsula Private Industry Council, etc.

Special Note: Employer to employee reimbursement programs are not recognized. Participants in employer reimbursement programs are advised to make payment to EBI by the tuition deadline and follow employer guidelines to be personally reimbursed at the end of the course. Delinquent accounts are referred for formal collection efforts prior to the posting of grades. There will be an account hold placed and students will be unable to access grade reports. We strongly advise students against trying to finish the course without payment on the risk that the student can be reimbursed before EBI withholds your records.

A third party payment agreement is a written authorization from an employer, a military unit, a service organization, or a state agency that gives ExCEL Bible Institute permission to shift the payment liability from the student to the employer for a specific term. The authorization should clearly state the total amount to be paid, including fees, the term, and specific courses (if applicable).

Please note that student accounts are subject to the financial policies of ExCEL Bible Institute, as specified in the University Catalog and other relevant publications. Please encourage your students to become knowledgeable about these policies.

Unless otherwise specified in a Special Arrangements Contract, rates are determined by the student’s domicile classification and the location of the course.

Students are responsible for fees if they are not specifically covered by the third party in the authorization.

In cases where the third party pays a portion, but not all of the term’s debt, the student is responsible for the remainder by the tuition deadline.

ExCEL Bible Institute will not allow a student to register, add classes, receive a degree, a transcript of grades/grade report, or other student services until all outstanding Institute’s debts are paid in full.

It is the student’s responsibility to assure that appropriate letters, authorizations, or other payment documents have been sent to the Office of Finance. We require the submission of a document once a term, even in cases of dual semester contracts. Students who receive billing statements for courses paid by a third party should notify our office at once. Contracts should be submitted by the tuition deadline. We encourage early submission of documents.

Contracts may be modified or amended during the term. However, students who add classes and increase their charges must submit a new authorization form. It is the student’s responsibility to contact the sponsor to obtain additional authorization.

Students are responsible for submitting academic transcripts if required by the sponsor. Refunds are not released to the student unless specifically authorized by the third party.

 International and Domestic Wire payments

ExCEL Bible Institute is also able to accept International and direct wire payments (see notes below).

Please send in U.S. Dollars (required)

EBI will assess a fee for this service of $50.00 USD

The inclusion of the student’s name and ID number is essential for appropriate posting to the student account. EBI will not be liable for any penalties for wire payments received without appropriate identification. Please allow 7 to 10 business days for funds to be applied to the account.

Contact Customer Service at 800-373-4403 for actual wiring instructions.

 Using Financial Aid to pay your Account

The Office of Finance is the disbursing agent for financial aid funds. Financial aid funds are applied directly to student accounts when the funds are available. For credit balances due to the student, the funds will be returned to the student in the form of a check or e-Refund. Balance of aid checks are normally made payable to the student and mailed to the student’s permanent address on file with the Registrar. Checks for balance of aid are released 5-7 business days after the credit balance is created. If the charges exceed the aid awarded, the student is held responsible for any remaining balance by the tuition deadline.

 In accordance with Title IV regulations, students will NOT be able to use financial aid for future semesters to cover prior semester debts in another aid year.

If you owe for prior semester charges, you will have a financial hold on your account.

Prior semester debts must be paid in full before the financial hold will be removed from the account. Students will not be allowed to add additional courses to meet requirements to have their aid disbursed if there is an outstanding past due balance.

There may be a delay in processing financial aid refunds for students with outstanding prior semester balances (applies to those who receive a paper check and those who have signed up for eRefunds).

  Returned checks and charges

There is a $50 administrative charge for all checks and charges returned unpaid by the bank for any reason. If the check or charge is returned unpaid for any reason, the student will have seven (7) days to repay the check or charge amount and the $50 administrative fee. Failure to do so will result in a payment penalty and a financial hold on the account. If repayment of a returned check is made with another check, there is a 10-day wait before a hold will be removed from the student account.

Each account will be allowed three (3) returned checks, after which payment by check will not be accepted. This includes returned electronic payments.

After three (3) returned checks, payment MUST be made via money order, cash (in person), or via credit card via LEO (non-refundable fee of 2.85% or $3.00, whichever is greater

Military Service Members

Per military policy, social security numbers are not printed on military service member’s tuition assistance (TA) authorizations. There will be blanks for service members to supply either a SSN (Social Security Number) or ExCEL Bible Institute’s number, If a student fails to provide an identification number (SSN or UIN), on the tuition assistance form, ExCEL Bible Institute will be unable to process the tuition assistance document. This will cause students to receive billing notices and could result in late fees, holds on student accounts, and collection fees. It is imperative that students include an identification number on all tuition assistance documents.

Members of the armed forces not domiciled in Virginia must submit a completed tuition assistance (TA) document to the University that covers at least a portion of the tuition for the semester for which they are enrolling. In addition, the military student’s assigned command must have a “Special Arrangement Contract” (SAC) with ExCEL Bible Institute. These two elements form the basis of the in-state tuition eligibility for non-Virginia domiciled members of the armed forces enrolled in courses at ExCEL Bible Institute.

A TA document must be submitted for some portion of the student’s total tuition for every semester that the military student is enrolled at ExCEL Bible Institute. The student is responsible for paying the portion of the tuition not covered by the TA, and submission of the TA document signifies that the student accepts liability for payment of the tuition not covered. This is an absolute requirement of Virginia law that governs domicile and tuition rates at state institutions and is a provision of the SAC with their command or facility.

The ExCEL Bible Institute processes the TA document to pay the covered amount.

MEM ashore program participants are subject to all financial policies at ExCEL Bible Institute unless exceptions are specifically noted. Students are encouraged to refer to the Office of Finance and the school Catalog for detailed information on policies and procedures.

The MEM Ashore Program’s registration is not limited to the typical semester schedule, and tuition deadlines may not coincide with enrollment periods. Accordingly, the tuition is due at the time of registration. Financial penalties will apply to all unpaid accounts at the next account review cycle, which occurs on the first of each month.

If paying by Tuition Assistance (TA) or by a Graduate Education Voucher (GEV), submit the authorization form and personal payments to the Office of Finance.

TA and GEV authorizations that authorize payment of 100% of the changes may be faxed to 757-727-7971.

Eligible students may also use Veterans Affairs Benefits. Please contact your nearest Navy College Office for information regarding Tuition Assistance, to obtain points of contact for Veterans Affairs or to reach a Navy College representative.

ExCEL Bible Institute has specific policies related to payment made by participants of these programs. Avoid financial penalties by making timely payments.

Instructions/Forms to Apply for G.I. Bill Benefits

Forms and instructions to apply for G.I. Bill benefits can be found below, for first-time users or students who have used G.I. Bill benefits at another institution, and students who wish to continue using their G.I. Bill benefits.

Active duty military members should seek approval from their Education Services Officer (ESO), military counselor, or service branch prior to enrollment.

VA benefits for summer classes may differ from Fall and Spring due to the length of the sessions.

Post 9/11 G.I. Bill

You must apply for this benefit through VONAPP on the GI Bill website www.gibill.va.gov. Please note! This benefit is irrevocable. You will not be able to go back to your previous chapter benefit once you elect to use the Post 9/11 benefit.

Tuition Deadlines/Deferments

Students receiving G.I. Bill benefits may be eligible for a deferred tuition deadline, as a courtesy from the EBI Office of Finance. Deferments are only granted prior to the tuition deadline for each Fall and Spring semester, and only if the student has no outstanding account balance.

Deferments are not available for students enrolled in EBI certificate programs or for students enrolled in the Masters of Engineering Management (MEM) program. Students receiving VA Veteran Readiness and Employment (VR&E) benefits are also not eligible for tuition deferment.

The deadline to apply for the VA tuition deferment is the tuition deadline for each Fall and Spring term. Check the Academic Calendar for the tuition deadline date.

The VA regional office may take from 2 to 3 months to process your initial application for VA benefits; the average time for the Veterans Affairs Services staff to process your paperwork is generally within 10 business days, excluding peak enrollment times.

Regardless of the status of the student’s VA claim:

Spring tuition must be paid no later than the semester deadline.

Fall tuition must be paid by the semester deadline.

There will be no exceptions to these deadlines.

Deployment or Mobilization of Currently Enrolled Students

All active duty military students who are unable to complete course requirements due to change in employment duties, work schedule, or deployment to a duty assignment may be administratively withdrawn from current semester courses. Students are required to submit a copy of their military orders to the Office of Finance. The Registrar’s Office will maintain records of administrative withdrawals performed under this policy.

For complete information, please refer to the ExCEL Catalog: Sudden Withdrawal and Prolonged Absence Due to Military Mobilization, and consult the Veterans Affairs Services staff at 800-373-4403 or e-mail info@ebi.org

First Time Ever Using G.I. Bill Benefits

You must apply through the Veterans Administration (VA) to begin using your benefits and then submit a Veterans Clearance Form to the Registrar’s Office.

Website: www.gibill.va.gov

Telephone: (888) 442-4551

Apply for benefits online, or

Download a hard copy form to apply for benefits

The hard copy form can be mailed to:

VA Regional Office

P.O. Box 4616

Buffalo, NY 14240-4616

Non-Chapter 35 Recipients:

if you are Active Duty, you must have your Education Officer sign Part VII.

if you are not Active Duty, you must submit your Member 4 copy of your DD-214 along with your application.

if you are a Reservist, you must submit your Notification of Basic Eligibility (NOBE) along with your application.

If you are new to EBI, but you have used your G.I. Bill benefits before, you must complete a Change of Program or Place of Training Form and submit it to the Veterans Affairs Regional Office .

Complete the form online

NOT Chapter 35–download hard copy of form (enter 22-1995 for the form name)

Chapter 35 only–download hard copy of form (enter 22-5595 for the form name)

Everyone must submit the Veterans Clearance Form by mail or fax to the Registrar’s Office or email it to info@ebi.org.

Please note the following policy:

Certificate students using G.I. Bill benefits must submit a Veterans Clearance Form EACH semester AFTER registering for EBI classes.

You must submit a new Veterans Clearance Form to the Registrar’s Office if you change major, change your status or duty classification (for example, you go from Active Duty to Veteran), change benefit Chapter, have a break in enrollment, or ask us not to certify you for a term or summer session.

Mail to: ExCEL Bible Institute

Office of the Registrar

ATTN: Military Education Benefits Team

1421 W. Pembroke Ave

Hampton, VA 23661

Email: info@ebi.org

*Active Duty members using tuition assistance should submit a copy of your Tuition Assistance Authorization Form along with the Veterans Clearance Form.

All students using benefits under Chapter 30 and 1606 must verify enrollment monthly with the VA by calling 877-823-2378 or verify online through WAVE.

If you change your major, you must complete a Change of Program or Place of Training Form and submit it to the VA Regional Office.

complete the form online

NOT Chapter 35 — download a hard copy form (enter 22-1995 for the form name)

Chapter 35 only — download a hard copy form (enter 22-5495 for the form name)

Chapter 33 Benefits

Based on Veteran’s Affairs (VA) requirements, recipients of Chapter 33 benefits will have their funds posted after the end of the 50% refund period.